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Infocare Childcare Management Software


How do I create a staff timesheet for a particular day?

 To view a video clip of this procedure, click    

 

 

1.  Go to the "Time Sheets Selection" screen by selecting it from the "Favourites" link in the menu bar or go to the "Reports" link in the menu bar, "Staff Reports" and select "Time Sheet"

 

2.  Select the "Date" you wish to create the timesheet for and click "Create"

 

The system will create a timesheet based on the same day last week

 

 

If the timesheet you are creating has the same roster as a previous day, select the date in the "Copy From" field and click "Same as"

 

 

Please note that the colours on your staff timesheet may vary but the descriptions will be the same.

 

Each staff member that is rostered to work that day with the activities and times they are scheduled to work.

 

The right hand column will display the MoE ratios in 15 minute increments for the day.  If you wish to see the actual numbers of children and teachers, click "View".  Below the numbers is an "Explanation of colours" and a "Funding Hours" table

 

If the staff and their rostered times are not correct, see the scenarios below:

  1. Rostered times and activities are different

  2. A staff member is not rostered to work this day

  3. A staff member is rosterd to work but is not on the staff timesheet

a. Rostered times and activities are different

 

3.  Click "Change Times" under the staff members name

 

4.  Update the activities besite the times in the "Rostered" column

 

 

5.  Click "Same as rostered" 

 

Once all of the changes have been made and the staff timesheet is correct, go to step 6

 

b. A staff member is not rostered to work this day

 

3.  Click "Change Times" under the staff members name

 

4.  Scroll to the bottom of the screen and click "Delete"

 

Once all of the changes have been made and the staff timesheet is correct, go to step 6

 

c. A staff member is rostered to work but is not on the staff timesheet

 

3.  Scroll to the bottom of the screen and click "Add Staff"

 

4.  Select the staff members name from either "Centre" or "Central Pool" and click "Continue"

 

5.  Beside the start time of each activity change, select what the staff member will be doing and then click "Update"

 

If they are working the same hours as another staff member, select the staff members name and date that the times are the same for and then click "Same as"

 

Once all of the changes have been made and the staff timesheet is correct, go to step 6

 


 

6.  Click "Print" and send the timesheet to your printer using landscape mode

 

7.  Click "Next day" or "Previous day" to navigate to staff timesheets for other days of the week

 

 

 

 

 

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