How do I enrol a new child when I know the
starting date and the enrolled times for the child?
To view a video clip of this procedure, click
to the "Child Selection" screen by clicking on the "Children"
link in the menu bar
2. Click “Add”
information into all Infocare fields including both required
and optional fields
you select the "Attendance Type" as "Regular Enrolment - child
booked and attending on a regular ongoing basis"
you have entered in all of the child's information, click
the "Timetable Update" screen displays, ensure the "Effective
Date" is the child's starting date
the "Funding Type" and "Fee Structure" if required
any discounts if applicable
the child is to be exempt from the Ministry's absence rules and
you have the necessary paperwork, put a tick in the "Special
needs (EC12/13)" box
the child's "Enrolled Times" by selecting the hours in the
appropriate drop down boxes or select the "Session" if it is
preset in the "License Update" screen
the child is eligable to received 20 hours ECE funding, complete
the following fields when applicable
Child to receive funding at an optimum basis:
put a tick in the "Claim optimum 20 hours ECE" box
Child is receiving 20 hours ECE from another
provider: put a tick in the "Getting 20 hours ECE elsewhere"
Select the number of hours to be claimed each
day in the "20 Hrs ECE" row below the days of the week
you have entered all of the child's timetable information, click
the "Account Update" screen displays, select the bill payer's
relationship to the child in the "Invoice Whom" field
any of the "Finance Types" if applicable and then click "Update"
the "Contact Information" screen displays:
If the child is a sibling of another child,
select the child's name in the "Same contacts as" field and
click "Same as" to copy the contacts to this child
If this child is not a sibling, click "Add"
in the information for the child's contact
If the contact lives at the same address as
the child, select "Child" in the "Same address as" field or
type in their address
If using the text messaging function in
Infocare, enter the mobile number replacing the '0' with
the "Authorisations" and "Access Details"
"Add" to enter more contacts, or click "Continue"
back in the "Child Selection" screen, select the "Category" the
child is in and click "Search"
the child's name and click "Timetable"
22.Click "Print" to print a "Confirmation of Enrolment" or
"Confirmation of Enrolment & 20 Hours ECE Attestation Form" and
send it to your printer
23.Click on the back arrow of your internet browser to return to the