How do I process batch receipts?
Batch Receipts are designed to quickly capture receipt information in batches from a list of payments, a bank statement, winz payment schedule etc. The batch receipt program uses the child' reference number or winz number to identify who the payment is for.
From the home menu, click the "Billing" icon and then click the "Batch Receipts" Icon.
Select the type of payments that you wish to process from the drop down list.
For each payment, enter the child's reference number, the amount of the payment, the date of the payment and any comment you may wish to record about this payment.
If the date of the transaction is the same as the previous line, you can leave the date field blank and infocare will assume the date from the previous line.
If you are unsure of a child's reference number, you can click the "Find Child" button.
If you have clicked the "Find Child" button, enter either all or part of the child's first or last name and click the "Search" button. Reference details for children who match your search criteria will be displayed. Click "previous" to return to the batch capture screen and enter the appropriate reference number.
Once you have completed entering payment data, scroll to the bottom of the screen and click "Validate" to check that the data you have entered is correct. Any data that is invalid will be displayed and you should make the required corrections.
Once you have made the required corrections, scroll to the bottom of the screen and "validate" again to ensure that the data is now valid. When you have validated the data and no errors appear, click the "commit" button to save the data and return to the previous screen.